Project Management:

• Compile and compare multiple bids on all aspects of the project prior to estimating job.
• Prepare work orders and schedule applicable trades and suppliers, including but not limited to: internal production, vendors, suppliers, and sub-contractors. 
• Coordinate with co-workers to prioritize job needs and resolve scheduling issues.  
• Perform a walk-thru with the respective sub-contractors and internal production employees and answer and questions or concerns proactively.
• Maintain a sense of urgency in all job phases from onset through completion to ensure an efficient cycle time.
• Maintain and oversee OSHA compliance on jobs where deemed necessary, for all trades either internal or sub-contracted.
• Schedule and perform close-out meetings and final walk-thru with customers/clients. 
• Oversee and direct the Project Manager(s) in Administrative and Field duties. 
• Continually recruit new sub-contractors and vendors. 
• Apply for and obtain necessary permits for job sites.  Schedule required inspections and meet inspectors at job sites.
• Determine and produce materials list.
• Procure, deliver, and return job materials as needed.
• Pick up and deliver various job-related documents to the appropriate business or individual.
• Respond to inquiries and complaints from clients, customers, third party administrators, sub-contractors, vendors, and other parties involved in a professional and timely manner.    

Estimating:  

• Scope losses in accordance with Company policies.
• Scope and prepare estimates ranging from $100-$750,000+.
• Enter administrative data, diagram information, and line items into Xactimate.  
• Prepare and calculate accurate estimates in a timely and efficient manner.  
• Prepare and upload program claim estimates within or before timeframes established by third party administrators.  

Collections: 

• Oversee and direct the Accounts Receivable for the project.
• Monitor billing and payment receipt.
• Facilitate the Accounts Payable process by requesting, reviewing, approving and submitting vendor and sub-contractor bills (net 30) in a timely manner. 
• Code expenses to the correct category for accurate profit and loss statements by job.
• Prepare and submit invoices for change orders and supplements.
• Monitor the Accounts Receivable Aging Report on a weekly basis with special emphasis on balances over 60 days.  

Comprehensive File & Portfolio Management/Administrative Duties:

• Ensure compliance and documentation with signed LEAD/EPA and Asbestos pamphlet disclosures, testing paperwork, and safety practice logs/reports, etc.
• Participate in any OSHA safety training.  
• Review entire portfolio of jobs with Management and all Team Members on a weekly basis.
• Review and process job files for internal closing in a timely manner. 
• Coordinate and oversee the completion of special projects assigned by Management. 

Marketing:

• Be a brand ambassador for Phoenix. 
• Maintain contact with assigned list of potential targeted clients provided by management and the Marketing Department.
• Build and maintain quality relations with potential and existing clients and customers.
• Maintain and update clients’ information 

Sales:

• Develop maximum sales potential with assigned customers.
• Utilize management, Marketing Department and other internal resources, when necessary, to assist with converting an opportunity into a job.
• Efficiently process customer information and respond to inquiries and complaints in a professional and timely manner and keep the customer abreast of the job progress.
• Complete the proper documents in both EMS and Structure Repair situations.  
• Determine budgets, keep sales data, including timeline adjustments, workflow processes, change orders and supplements.